The initial selection of QuickBooks seemed so obvious, so natural, it was likely a very fast and easy decision. With the passage of time and growth of the business, that fast and easy decision may now feel more like something that was rushed and poorly thought out.
“Finding yourself in this position today, don’t feel surprised, or alone.”
Many, many QuickBooks users love their initial choice, and only with time and experience, does the realization grow that maybe QuickBooks wasn’t the best choice after all.
The simplicity and ease of use that QuickBooks offers can also be its weaknesses later on. Simplicity is revealed as a lack of sophistication, and the easy set-up becomes a liability once you realize that it also means few accounting and auditing controls.
Having spent a few years with QuickBooks, you may recognize one or more of these issues with your own QuickBooks system:
- Maximum records limit reached – QuickBooks imposes limits on how many records the system can process and maintain in its archive. There are limits on the number of employees, posted transactions, etc. Once you reach those limits, your only choice is to start removing the history from QuickBooks.
- An insecure file structure exposes QuickBooks data to direct editing within the data tables themselves. This allows for after the fact “editing” of posted transactions, with no record kept of the changes made. It even allows for the creation of out-of-balance transactions (Credits do NOT equal Debits) in your data.
Looking to go public, or develop a closer relationship with a business lender?
They will likely not want to get involved with QuickBooks, knowing its’ insecurities and vulnerabilities, with direct access to data and no audit trail. Even large CPA firms may decline to perform an audit of QuickBooks, knowing how easy it is to change data.
QuickBooks may have been the best choice available at the time, but the market has grown, and QuickBooks no longer has a monopoly on being easy to use and set-up.
Microsoft Dynamics 365 Business Central offers the same ease of use, same ease of access and quick familiarity to your users, but adds in a robust system that can handle all of your future growth, with no artificial limits on the number of records. The database itself is secured, with no direct access, so no more changes under the covers. Banks, Auditors, and regulators will all have greater confidence in your statements and reports, knowing that the data cannot be altered behind the scenes.
Replace your QuickBooks system with confidence with a move to the Azure-cloud based Dynamics 365 Business Central, and leave QuickBooks where it belongs, as part of your history but not your future.