TL;DR

This video walks through four Microsoft 365 Copilot prompts shared by CEO Satya Nadella, showing how they help users prepare for meetings, summarize project activity, track product progress, and gain insights into how time is spent across projects using real organizational data.

I recently received an email from Microsoft that included four Copilot prompts, and I wanted to share them with you. Let’s take a closer look at what was included and how these prompts can be used in a real work environment.

In this video, we’re going to walk through four Copilot prompts that focus on preparing for a meeting, drafting a project update, checking the progress of a project, and gaining broader insights into your work.

This is the email I received, and it includes the four prompts we just mentioned. What makes this especially interesting is that these prompts were shared by Microsoft CEO Satya Nadella, which makes them particularly relevant for executive and business use cases.

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Overview of the Four CEO-Recommended Copilot Prompts

Let’s start by taking a closer look at each of these prompts and how they work inside Microsoft 365 Copilot.

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Prompt 1: Prepare for a Meeting

Using Copilot in Your Work Environment

The first prompt focuses on preparing for a meeting, so let’s try it out in Copilot. When I click the prompt, it takes me directly into Copilot. Importantly, I’m not working in a web-based environment here. I’m working within my organization’s work environment, which means Copilot has access to my internal data, history, and past communications.

This includes information about my organization, previous conversations, emails, meetings, and overall context. With that in mind, let’s look at how this prompt can be used effectively.

Summarizing Interactions with a Specific Person

For this first prompt, I’m going to specify a particular person. This is very easy to do. You simply type the “@” symbol and select the person you want to focus on.

In this case, I’m going to select Kristin Miller. Once that’s done, I’ll run Copilot and review the results.

Here, I’m asking Copilot to provide a summary of my interactions with Kristin over the past several months. When the results come back, you can immediately see how focused and relevant they are.

The summary is based on actual interactions I’ve had with Kristin Miller and highlights specific topics we’ve worked on together. For example, the first item relates to an office upgrade and the preparation of a demo for a sales agent using Business Central.

You can also see several other Business Central–related items, including workflows, vendor approvals, and notifications. These are all pulled directly from real activity.

In addition to that, there are summaries of Microsoft 365 work I’ve done with Kristin, as well as discussions around product recalls and quality issues. I covered some of those topics in a prior video, along with additional project updates.

Why This Prompt Is Useful

What’s especially useful here is that Copilot gives me five clear talking points to use the next time I meet with Kristin. These are based on real conversations and real work happening inside the organization.

I don’t necessarily have to follow this list exactly, but it gives me a strong starting point for a meaningful conversation.

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Prompt 2: Draft a Project Update

Focusing on a Specific Project

Now let’s take a look at the second prompt suggested by Microsoft, which focuses on projects.

I’ll select the prompt and try it in Copilot. This time, I’m going to fill in the name of a specific project I’ve worked on.

The project I’ll use is called “Packaging Machine Readiness.” This is an actual project we were working on, so let’s run Copilot again and see what comes back.

Reviewing Past Activity and Conversations

Copilot reviews my work activities related to this project. Much of this activity took place several months ago, but Copilot is still able to pull everything together.

What’s nice here is that by focusing on a specific project, Copilot goes back through all my related activities and conversations, both internal and external.

It then provides a summary of those items and highlights things that might be particularly important or interesting. This makes it much easier to quickly understand the current state and history of the project.

Why This Prompt Is Helpful

This is extremely helpful when you want to refocus your attention on a project you haven’t looked at in a while and quickly get back up to speed.

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Prompt 3: Check Project or Product Progress

Reviewing a New Product Launch

Next, let’s take a look at the third prompt suggested by Microsoft. This one is designed to check the progress of another project, and this time I’m going to specify a particular product we were working on.

This product is a new product launch, so I’ll run the prompt and review the results.

Once again, Copilot looks through information across my organization and finds a significant amount of relevant data related to this product launch.

Insights Beyond Basic Status Updates

You can see engineering responses, details about a pilot program, and other supporting information. Copilot also reviews risk analysis that was completed for this product.

In addition to summarizing the work, Copilot provides insights into the market and even includes a probability estimate for the success of the product launch by November.

Finally, it recommends additional steps I can take and suggests other prompts that might help me dig deeper into specific areas. These suggestions appear at the bottom of the summary.

Copilot’s Follow-Up Prompt Suggestions

This behavior is typical of Copilot. You start with an initial prompt, and Copilot offers follow-up prompts that allow you to explore related topics in more detail.

This makes Copilot especially helpful for deeper analysis. For example, if I select one of these suggested prompts, Copilot generates a clear executive summary for the product launch.

Of course, you wouldn’t want to send this summary out immediately. You’ll want to review it carefully to make sure it’s accurate and includes everything that’s important to you.

However, Copilot gives you an excellent starting point and saves a significant amount of time.

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Prompt 4: Gain Insights Over Time

Reviewing Work Over the Last 12 Months

Now let’s take a look at the fourth and final prompt suggested by Microsoft.

With this prompt, I’m going to look back over a longer period of time, not just the last month. In this case, I’ll have Copilot review the past 12 months and then run the prompt.

What’s nice here is that Copilot explains how it’s going to approach the task and shows you the ideas it’s considering before presenting the final results.

Understanding How Time Is Spent

When we look at the actual results, this becomes especially valuable on a personal level. I can see how I spent my time over the last 12 months across different projects.

Copilot provides an estimated percentage of time spent on each project, along with a description of the work involved. You can see the top projects listed first, followed by additional projects further down.

This allows me to clearly understand where my time has gone and how my efforts were distributed.

Why This Insight Matters

Personally, I find this very useful because it highlights patterns and priorities in my work over an extended period of time. This kind of insight can be extremely valuable for planning, reporting, and reflection.

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Final Thoughts on CEO-Recommended Copilot Prompts

Overall, we’ve looked at several Copilot prompts suggested by Microsoft CEO Satya Nadella, and they’re extremely practical and useful.

We reviewed activities, conversations, meetings, and projects within my organization, all powered by Microsoft 365 data.

This approach helps me focus my attention on what’s most important, both for myself and for the organization as a whole.

Copilot provides a strong, high-level summary across multiple areas of work, making it easier to stay informed and productive.

If you’re using Microsoft 365, I strongly recommend trying Copilot with your own activity. You may be surprised by what it surfaces and how much value it provides.

If you’re ready to deploy Copilot in Microsoft 365, be sure to download our free guide using the link in the video description.