TL;DR

Dynamics 365 Business Central now lets you create multiple fixed assets at once using a single purchase invoice. By setting up one asset as a template, adding personalization fields, applying depreciation books, and enabling the duplication list, you can generate and acquire all assets in one posting. The system also auto-creates tax-book journals that only need to be posted to finalize book values.

I want to show you how you can create multiple fixed assets at one time in Dynamics 365 Business Central. This is new functionality released in mid-2025. We’ll take a look at setting up an asset, duplicating it, and then processing it with a purchase invoice. We will also look at the required fields you need to complete this process. First, we’ll create the initial asset and use it as a template for the others. All of this will happen within a purchase invoice. Once we gather the required information, we’ll post the invoice, which will create the fixed assets and generate the acquisition transactions.

Working With Depreciation Books

I am using multiple depreciation books in my system, and I will add these depreciation books to the new assets. Afterward, we’ll review the fixed asset journals to see how the book value from the purchase updates the depreciation books. We will be creating the assets directly from a purchase invoice.

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Creating the Purchase Invoice

Adding the Vendor and Invoice Information

Let’s begin by adding a new purchase invoice. We’ll select the vendor, enter the invoice number, and prepare the invoice for asset creation.

Adding an Asset to the Invoice Line

Next, I’m going to add an asset to the purchase line. I will create a fixed asset and attach it to the line. After that, I’ll specify the quantity of new fixed assets that need to be created.

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Using Personalization to Add Required Fields

Adding the Quantity Field

To input the number of assets to create, we need to add a personalized field. I’ve already added this field to the screen, but it is easy to add—simply open personalization, locate the field, and drag it into place.

Using the Duplication List Option

I also added another field called Use Duplication List, which allows me to copy book value and other depreciation-book transactions to the new assets. I covered this in a previous video. In this system, I have a company depreciation book, a California tax book, and a federal tax book.

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Creating the Template Asset

Entering Asset Details

On the purchase line, I’ll switch the type to Fixed Asset and create a new asset. In this example, I am purchasing multiple laptops. I’ll enter the description and specify the class code and tangible subclass code. The laptops will be categorized as office equipment and assigned to the production building.

Configuring Depreciation

The depreciation method will be straight line, starting at the beginning of November, with a useful life of five years. I’ll also enter the vendor ID and warranty date.

Assigning Depreciation Books

Before confirming, I’ll add depreciation books. The company book is added automatically, but I’ll manually add the California and federal tax books. Both books will follow the same start date and useful life. However, for the tax books, I will change the method to double-declining balance with a percentage of 40%.

Saving the Asset

After completing all fields, I’ll save the asset. This single asset will serve as the template for the remaining 19 assets.

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Configuring the Purchase Invoice for Multiple Assets

Setting Quantity and Duplication Options

Back on the purchase invoice, the quantity is set to 20, and we enabled the duplication list to carry book values to the tax books. The unit cost is $925.

Previewing the Posting

Business Central allows us to preview the posting. The preview shows that 20 assets will be added, with their numbers pulled from the asset number series. This transaction will also generate acquisition entries.

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Posting the Purchase Invoice

Mass Asset Creation

When I post the invoice, the system will create all 20 fixed assets. The first asset serves as the template, and the system automatically duplicates its configuration for the remaining 19. Instead of manually creating each asset and posting individual acquisition entries, this new functionality performs the entire batch in one transaction.

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Reviewing the Newly Created Assets

Asset Details and Next Steps

After posting, we can review the list of assets. The top 20 are the newly created ones. Each asset includes the picture, depreciation books, and settings copied from the template. What remains is for me to enter each asset’s serial number and optionally assign a responsible employee.

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Posting Tax Book Value Journals

Automatically Generated Journals

Even though the assets were created, the tax-book values do not populate automatically. When we posted the purchase invoice, the system created a set of fixed asset journals containing the acquisition values for the tax books.

Updating the Books

All I need to do is post these journals. Once posted, the book values for both tax books and the company book are fully updated.

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Final Asset Review

The asset is now ready to begin depreciation. Additional details such as serial numbers or responsible employees can be added later. This entire workflow provides an efficient way to add multiple assets to the fixed asset system in Dynamics 365 Business Central.

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Summary of the Process

What We Did

• Started with a purchase invoice

• Added required fields (asset quantity, duplication list)

• Created the first asset as a template

• Used the purchase invoice to generate 19 additional assets

• Posted the acquisition transaction for all 20 assets at once

• Posted the automatically created journals for tax book values