Microsoft Dynamics 365 | Inventory Control- Quantity in Business Central (Demo)

I want to show you how you can use Dynamics 365 Business Central to establish and manage a robust inventory control process. So, let’s get started. One of the primary features Business Central offers for inventory control is a Perpetual inventory system, automatically updating for all inventory movements within your organization. Business Central can maintain accurate records for serialized items, lot-controlled items, and also allows you to execute physical counts whenever necessary. Let’s take a look.

Lot-Controlled Item Process

To illustrate, let’s start by examining a typical lot-controlled item. I have a purchase order for an item from a vendor, and I’ll bring it into my inventory, tracking the lot number. Because it’s a lot-controlled item, I need to specify the lot numbers before receiving it. I have 10 items to assign to a lot number, and I can automatically assign a lot number based on a predefined series. The entire quantity of 10 is assigned to one lot number. After closing this, I’ll receive it into my warehouse location by posting.

Now, let’s create a sales order for the same item, selecting the lot numbers for shipment to the customer. After assigning lot numbers for this order, I’ll ship and invoice it to the customer. The lot number information list displays details on all lots in the system, including the new lot, which has passed a quick quality control test.

Product Recall Procedure

Now, suppose the manufacturer informs me of a quality issue with the lot-controlled item. I need to create a recall for two lots to identify involved transactions. Using the item tracing window, I set up filters for lots and item numbers, tracing all shipments in the organization, including those to customers. This list helps me communicate with customers for the product return, addressing the quality issue.

Physical Count Functionality

Next, let’s explore the physical count functionality within Dynamics 365 Business Central. Starting with a physical inventory order, I create a new one for my main location and calculate the lines. For this demonstration, I’m counting items under a specific category code. Creating a recording allows me to record actual quantities that are then rolled up to this inventory order. After counting all items, I finish the recording, close the physical inventory order, and post it.

In conclusion, today’s demonstration emphasized the importance of a Perpetual inventory system in Dynamics 365 Business Central. We covered maintaining accurate records for items, whether they’re numbers or lot numbers, executing a product recall, and conducting physical counts through a comprehensive process.