We are getting closer to the official launch of the new Dynamics GP 2013, and it’s amazing new Web Client. In fact, the Web Client is getting so much attention; the new features for the desktop client may be overlooked. There are over 100 new features and functionality in GP 2013, and we wanted to highlight four that we think everyone will appreciate and make great use of.
1. Prepayments on Purchase Orders
This has to be one of the most requested new features in Dynamics GP 2013. Purchasing goods and services today, especially for a company that is importing goods from overseas, often requires a prepayment, whether a partial payment, or payment in full. With GP 2013, that function can now be enabled from within the Purchase Order Processing set-up pages. Create your new Purchase Order as normal, and then indicate the amount of the prepayment that is to be included with the Purchase Order. Prepayments can be made either by issuing a Computer Check, or by a Manual Payment. Manual Payments can either be of a “Cash” type (EFT or ACH transfers, for example), or by company Credit Card. The prepayment associated with the Purchase Order stays with the PO throughout it’s lifecycle, and once the final vendor invoice associated with the Purchase Order has been processed, only the balance remaining on the invoice is left as an open payable.
2. General Ledger to Sub-ledger Reconciliation expands
GP 2010 saw the introduction of the General Ledger to Sub-ledger reconciliation tool, allowing transaction posted in both the Accounts Payable and the Accounts Receivable sub-ledgers to be reconciled with the transactions posted to the corresponding General Ledger account(s). Using this tool results in a detailed Excel spreadsheet that groups relevant transactions into 3 sections in the spreadsheet: Fully matched transactions, partially-matched transactions, and unmatched transactions. Based on the spreadsheets, the month-end or year-end close process is streamlined by quickly identifying those transactions that need further review and analysis, for example identifying transactions posted in a sub-ledger but not yet posted to the General Ledger, and GL Journal Entries that have impacted the account balance without a corresponding transaction in the Sub-ledger.
With GP 2013, this outstanding tool has now been expanded to include both Inventory sub-ledger and the Bank Reconciliation module. Add these four routines to your month-end close process and quickly see how much time and effort you can save.
3. Unique Contact Names per Ship-to Address ID
Within the GP 2013 Customer Card, you can now have a unique Contact Name per Ship-To Address ID. For those GP users that utilize the Drop Ship functionality, each Ship-To Address ID allows for the appropriate Contact Name at the Drop Ship Location. No more confusion about who is to receive the merchandise, and no more references to a Customer Contact Name that may not be known to the shipments recipient. This may sound like a small change, but it is crucial to anyone utilizing the Drop Ship feature within the Distribution / Advanced Distribution modules.
4. Select Printer AFTER the Report Destination window
That’s right, you can now select which printer you want to use AFTER you have started the process of printing a report or document in GP 2013. The process is both very intuitive and very welcome. Print a report to the screen as a preview, and the click on the Print button. When the Report Destination dialog box pops up, select “printer” as the preferred output. When you click on “print” in GP 2013, you now get a standard Microsoft window allowing you to select any of the printers associated with that computer as the option for where to send the report.
These four examples are just the tip of the iceberg for all of the many new features and functionality available within Dynamics GP 2013. Each feature highlighted here has the potential to greatly increase the satisfaction and efficiency for every Dynamics GP user. Increasing your user’s satisfaction with the system should also increase their use of the Dynamics GP system, and that will resonate throughout your company.